Is your company/ LLP/ Partnership firm/ Proprietary business getting audited?
If yes then, the below are the illustrative list of numerous documents that has to be provided to the auditor.
Given below is a preliminary requirement list of documents, and additional documents may be required which will vary from case to case basis that should be taken care of while initiating an audit.
P.S: Details of document required is grouped for ease of understanding
A. General
1. Audited /unaudited financial statements of immediately preceeding financial year along with copy of ITR.
2. Books of accounts - Tally backup, SAP, Accounting Software access
B. Cash and bank
3. Bank statements (also those closed during the year) - Annual
4. Bank interest certificates - Annual
5. List of bank guarantees with purpose & direct confirmation from banks
6. Certificate for cash balance as at 31st March, 20XX
C. Trade receivables
7. Details of sundry debtors - annual ledger with closing balance confirmations
8. Ageing of debtors
D. Trade payables/advances to vendors (including capital advances)
9. Advances to suppliers & sundry creditors - annual ledger with closing balance confirmations
10. Ageing of creditors
11. Details of MSME registered creditors
E. Property, plant and equipment/CWIP/Intangible assets and intangible assets under development
12. Invoice copy, quotations and installation certificate of additions and deletions during the year
13. Fixed assets register & depreciation (alongwith workings)
14. Details of profit/loss on sale of asset
15. Breakup and details of the capital work in progress and intangible assets with reasons for items more than 180 days, if any ( as per the format decided during the visit)
16. Physical verification report for last year and done untill date for the current year
17. Copy of lease deeds for all the leasehold properties
18. Original RCs for all the vehicles
F. Inventory
19. Inventory valuation inter-alia showing Cost & NRV
20. Yield ratio calculation (for manufacturing entities)
21. Consumption ratio of major raw materials for last three years qty wise as well as amount wise
22. Statement of capacity utilisation for all the plants for the current period and last 3 years
23. Physical Verification report of stock lying with 3rd party, Branch, Warehouse, Plant, etc. during the period, if conducted. Remarks for variances, if any
G. Borrowings
24. Bank Loan Statements - Annual (with segregation of interest and principal repayment component)
25. Interest working of all the loans along with loan statements for the year
26. Balance confirmation of the outstanding borrowings from related parties & Banks as at 31st March, 20XX directly at auditor email id.
27. Unsecured loan statements - Annual (with segregation of interest and principal repayment component)
H. Sales / Revenue
28. Sales register for the period ended along with reconciliation with financials
29. Copy of Top 15 invoices (value based)
30. List of customers with whom agreement to sale is there as on date along with the agreements
31. Reco of GSTR 1 vs GSTR3B vs E-way Bill vs Books of accounts
I. Purchases
32. Purchase register for the period ended along with reconciliation with books of accounts
33. Copy of Top 15 invoices (Value Based)
34. Reco of GSTR2A with Purchases
35. Stock Register - quantitative details of stock (Form 3CD)
36. Stock Register - quantitative details of manufacturing activities undertaken during the year (Form 3CD)- Yield Ratio calculation
J. Employee expenses
37. Monthly statement of total no. of employees (location wise) including newly joined and employees which had left
38. Details and workings of bonus, variable pay/increment, sales incentive and sales commission for the period ended and policy of the company consistently followed or as per labour award/agreements
39. TDS returns copies alongwith challan copies and login credentials- for the year
40. Provident fund returns copies alongwith challan copies and login credentials- for the year
41. ESI returns copies and challan copies and login credentials- for the year
42. Bonus Act returns copies and challan copies - for the year
K. Other Expenses
43. Electricty bill and water bill - Annual
44. Rent bills- Annual
45. Comission fees
46. List of all the insurance policies held by the company along with the policies - Key man insurance, Health policy for employees, fire and other general insurance policies
47. Any other recurring expenses bill - Annual
48. Party wise details of prepaid and outstanding expenses as on period end, along with management remarks on old provisions along with the disclosure for financials purposes (Current & Non Current)
49. Copy of donation receipt, if any, made during the period
L. Investments
50. Demat account statements as at 31st March, 20XX
51. Mutual Fund Statements as at 31st March, 20XX along with the details of sale & purchase of mutual funds during the period year ended 31st March, 20XX & Profit/loss recognized on sale of such mutual funds
M. Statutory Dues & Taxes
52. Month wise statement of Provident Fund, Profession Tax, ESIC, TDS, GST alongwith Challans
53. Details of disputed statutory dues, if any
54. Direct and Indirect tax status as at 31st March, 20XX
55. Income tax demand / refund status from e-filing portal
56. Direct and Indirect tax orders received during the period ended 31st March, 20XX
57. Sales reconciliation with GSTR3B and Form 26AS
58. Purchase Reco. with GSTR2A
N. Others
59. Details of any government grant/subsidy received during the year
60. Licence Renewals made during the year (Factory, Trade Licence, Pollution Control, Food Licences, etc.)
61. Latest proceedings of legal dispute with sundry debtors/creditors
62. Latest proceedings/notices/orders of tax authorities (in case of demand order)
63. Income tax, GST, TRACES login credentials
64. Secretarial records
65. ROC forms filed during the period ended 31st March, 20XX
Please note that the above is not an exhaustive list, and we have only compiled a list containing suggestive names of documents required.
We hope the above blog was helpful in enhancing your knowledge on the matter. In case of any queries feel free to get in touch with our team of experts.
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- Vaibhav Shah
Regards
CA Umang Jain
+91-96323-32850
umang@caumang.com
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